AWAKENED SOUL YOGA

Calm Spirit Yoga Retreat
Launceston, Tasmania
27 October – 1 November 2023

Nature of Trip
This trip is yoga-based. Therefore, participants are strongly encouraged to attend all yoga offerings provided.
All participants are encouraged to approach the trip with a spirit of openness and adventure.

Terms and Conditions

The following is included in your Calm Spirit Yoga Retreat:

Yoga
There will be a late afternoon class on the Friday afternoon followed by dinner. Saturday-Tuesday will consist of an early morning Yoga class and a late afternoon class. On some days there may be the addition of a mid-morning class before lunch. You will have time to rest and relax between classes and meals. On some days (TBC), we will venture out after breakfast to go to local markets and on excursions. On Wednesday morning, we’ll have an early morning practice and breakfast before our departure. All classes are appropriate for students of all levels of experience.

Accommodation

OPTION 1:
One room with King size bed (ideal for a couple or two friends). Shared bathroom
AUS $3,797 per person (twin share)

OPTION 2:
One room with two single beds. Shared bathroom
AUS $3,497 per person (twin share)

OPTION 3:
One room with 4 single beds (2 bunk beds). Shared bathroom
AUS $3,097 per person (quadruple)

Single room:
This option will only become available depending on numbers for the retreat and availability of rooms. You will be advised of your single room allocation closer to the date of the retreat.

Meals
Breakfast, lunch and dinner is included in your Retreat experience.  Meals will begin with dinner on Friday 27 October 2023 and finish with breakfast on Wednesday 1 November 2023. Participants with food allergies will need to advise Awakened Soul Yoga so arrangements can be made to accommodate special dietary needs.

This is a substance-free retreat. All guests agree not to bring onto the property or consume any of the following substances during the entirety of the retreat; alcohol, cigarettes, other smoking materials, and illicit and illegal drugs. Please respect this condition, and if you feel you cannot comply, please do not register to attend.

Yoga Practice
There is not a designated yoga studio to practice in at Quamby Home, so we’ll be using the living area as our yoga studio. This will require a minimum amount of effort to prepare, just the moving of a little furniture to accommodate all the bodies. On some days (weather permitting), we’ll practice outside. You’ll need to bring your own yoga mat and props on retreat (2 blocks, 1 strap).

Transportation
A little closer to the time, I’ll recommend a flight leaving Sydney that will suit the arrival time into Launceston. If you’re travelling from outside of Sydney, then I’ll recommend a time for you to be at Launceston airport so you can meet the hire cars which will take us to our final destination. I’ll also recommend a return flight option so we can all travel back to Launceston airport together.

Hire cars will be used for our transport to Quamby Home and then we’ll have the flexibility to use the cars for excursions around the local area.

Booking and Payment
A $1,100 deposit is required at the time of registration to secure your place. The balance of the payment is due by 28 August 2023.

Refund and Cancellation policy

It is your responsibility to read and understand the Cancellation Policy before making a reservation. Of course, no one registers with the intention of cancelling or postponing their retreat, but unexpected things do happen, so travel cancellation insurance is recommended once you have made your reservation.

Guest cancellation
All initial deposits are non-refundable by nature. As a small business owner, someone cancelling their place on a retreat requires a lot of extra time, energy and resources to replace, if a replacement can be found at all.

If you’re no longer able to attend the retreat, the following cancellation policy guidelines will be applied to the Retreat fee by Awakened Soul Yoga:

– the deposit required to place your booking will not be refunded and the remaining portion of the retreat fee can be credited toward another retreat to take place within a 12-month time frame from the commencement date of the retreat or can be transferred to another participant for them to use on another retreat within the same time frame.

• If you cancel 22 – 60 days before the Retreat start date, 40% of your retreat fee can be applied to another retreat. You’ll forfeit 60% of the retreat fee.
• If you cancel 21 days or within 21 days before the retreat start date, you’ll forfeit the 
entire retreat fee. 

The cancellation policy for this Retreat is a genuine pre-estimate of my losses based upon the notice period of cancellation, my attempts to find a replacement person and my reasonable costs if Awakened Soul Yoga  is unable to do so.

General Cancellation
Awakened Soul Yoga reserves the right to cancel the Retreat prior to departure. If such cancellation is NOT due to circumstances beyond the control of Awakened Soul Yoga, you may transfer your full Retreat payment to another retreat, or you may request a refund of payment. However, no compensation or refund will be made if cancellation arises before or during the trip from circumstances beyond our and/or our suppliers’ control (force majeure) such as war, strife, civil disobedience, strikes, terrorist activity, adverse weather conditions, fire, natural disasters, etc., unless Awakened Soul Yoga is able to recover any related sums. In the event of cancellation arising from circumstances beyond our control, trip-related sums recovered by Awakened Soul Yoga will be distributed equitably to the participants after Awakened Soul Yoga deducts all out-of- pocket costs and related expenses, constituting a settlement with you. Awakened Soul Yoga is not responsible for expenses, including but not limited to lodging, meals and transportation, incurred for delays and/or detainments beyond the trip itinerary as a result of circumstances beyond our and/or our suppliers’ control as stated above. It is recommended that participants purchase their own trip/travel cancellation insurance.

Refund Policy
If the participant leaves the Retreat prior to its conclusion, refunds will not be made for the unused portion of the Retreat. No refunds will be made for any excursion, meal, yoga class or other activity that the participant misses or decides not to participate in for any reason.

Medical Insurance
Each participant is responsible for checking with their current health insurance provider and insuring that they have adequate medical coverage. Participants will be asked to provide a medical history including any current injuries or pre-existing conditions, as well as an emergency contact name and telephone number. Once the deposit has been received, a health form will be sent out for you to fill out, sign and return. Awakened Soul Yoga reserves the right to refuse acceptance of your deposit to participate in the Retreat based on the medical information provided. Should this occur, you will be informed and all monies will be refunded in full.

Photographs/Videotapes
Awakened Soul Yoga will at times be photographing and/or videotaping the Retreat. Awakened Soul Yoga wishes to use such photographs/videos in its advertising, displays, publicity materials, and publications. Participants are deemed to have consented to Awakened Soul Yoga and Ondine Savage using such images of you. However, if you prefer not to appear in any of the images/footage, please inform Ondine Savage prior to the commencement of the Retreat.

Release/Responsibility
I agree that the Awakened Soul Yoga and its representatives, except for their gross negligence or willful misconduct, shall not be held liable for any injury, damage, loss, delay or irregularity that may be occasioned for any reason to me, including, but not limited to any defect in a vehicle, the acts or default of any company or person engaged in conveying a participant, acts of God, terrorism, acts of war, or detention; delays or expenses arising from quarantine, strikes, thefts, pilferage, force majeure, civil disturbances, government restrictions or regulations, accidents by aircraft, boat, bicycle or motor vehicle, or in any restaurant or accommodation; failure of any means of transportation to arrive or depart as scheduled or changes in transit, or villa services; missed airline or other transportation connections; or for additional expenses resulting from changes in exchange rates, tariffs, or itinerary. The participant agrees to assume any risks associated with the Retreat and agrees no liability will be attached to Awakened Soul Yoga , its employees or agents. By paying the deposit, the participant releases Awakened Soul Yoga and its representatives from any such responsibility or liability. It is therefore suggested participants purchase their own cancellation, property damage (including luggage), and accident insurance.

Acknowledgement & Acceptance
I have read the above Terms and Conditions and understand the information pertaining to the “Calm Spirit Yoga Retreat”. I am aware I must be covered by my own travel insurance appropriate to the activity in order to participate in this Yoga Retreat and will not hold Awakened Soul Yoga or Ondine Savage responsible.